Technology can make it feel like information is never secure. In the best-case scenarios, there are still openings where data thieves could steal something important. Even if there is only a paper copy, they still get lost or simply misplaced. Then it’s up to fate to determine whether or not something malicious happens to your information.
You may be a small or large business, and in each case, you’ve got client information to protect not to mention your own. It’s important for you, your business and the law that information be handled with care. How do you do that? Well reader, look no further.
1. Back up your data
This may seem counterintuitive to some, but backing up your data and keeping it somewhere secure is vital for making sure you aren’t liable for losing the information of your employees, important tax information or spreadsheets containing your important financial data. Storing the information on a secure cloud server may be an option, but physical documents are more secure. Companies like Western Archives records and Information Management services have numerous solutions to keep your data safe. Western Archives can assist you in managing which documents you must archive and which ones can be destroyed. Helping you shred the right documents while helping you keep the right documents secure.
For more information on Western Archive’s data management service visit: https://westernarchives.com/industry-solutions/financial/
2. Use Strong passwords
According to the Insurance Bureau of Canada, nearly 18 percent of small businesses have been hit by a cyber attack in the last two years. Small businesses must maintain vigilance when it comes to their online security. This is done by using secure wifi, using multi-factor authentication and using great passwords. Using more complex passwords, while discouraging sharing of any kind will greatly reduce the chance of having a breach.
3. Shred What can be Shredded.
Businesses big and small have a lot of information hanging around their offices. Client information, payroll, human resources and much more. You can hang on to all of these items, but sooner or later you’re likely to either run out of room or risk a breach by improperly disposing or moving these documents. You don’t want that.