Online Storage : The importance of record-keeping and documentation in any business cannot be overemphasized. For example, a business that fails to keep a record of its’ daily sales may not come to terms with its actual profit. On the other hand, if you fail to archive your source documents, account reconciliation may be a difficult task, which, in an actual sense, should be easier.
Below are a few reasons why your business documents should be stored online.
1. Documents are Safer Online
If the safety of these documents is anything of immense concern to you, digital storage may be the solution. By doing this, your documents are safe and fenced off from unauthorized users or access. Such documents are strictly confidential. Their security is assured once they are under password-protected programs.
2. It Saves Time
Storing your documents online saves your time. Assuming there’s a need to retrieve documents stored for years, it is a herculean task to source such items on files from a dusty store. This could take hours or days. A single login on your computer will solve this problem in few minutes. There’s the ease of access because you can locate your documents easily on your computer with a file name. Unlike paper storage in which you will have to flip over the pages repeatedly in a bid to identify a particular source document.
3. Office Space is Preserved
Source documents in hard copies occupy your office since there’s a need for files and cabinets to house them. This will, oftentimes, be moved from one spot to another for office cleaning and fumigation. Alternatively, electronic storage prevents your space from looking awkward in the very sense that you’ll have an ideal workplace environment that invariably improves maximum efficiency and output.
Whether you are familiar with electronic document storage or not, we have a solution that will fit your needs. We know that not every business can afford to purchase expensive Electronic Document Management software solutions, so we have built a solution that allows any size business to enjoy the benefits of going digital, without breaking the bank!
Western Archives also has the unique ability to offer a Hybrid solution to our clients. These options often suit small and medium businesses that might view full paperless options as cost-prohibitive.