There’s nothing worse than having to weave through countless boxes and stacks of files as you make your way through the office. However, unfortunately, that’s the case for many businesses.
If you’ve been operating for more than a few years, and have yet to make the jump to digital document storage, chances are your paper files are threatening to take over your workspace. Luckily, today we’ll be taking a look at document imaging and scanning – an alternative to paper document storage.
Here are five things you need to know about document scanning and imaging:
1. Files Can be Stored As Multiple File Types
Have you ever spent valuable time trying to figure out how to convert your documents to a certain type of file? This can often be harder than it sounds.
Thankfully, with document scanning and imaging, your documents can be stored as multiple file types, including:
Not only does this make your life easier when it comes time to view your files, but it’s also something your clients will appreciate if you need to send files to them.
2. Document Scanning Integrates Into Your Electronic Workflow
One of the nice things about document scanning and imaging is that it’s a technique that can be easily integrated into your electronic workflow.
If you’re not familiar with this term, a workflow is simply the design and execution of automated tasks within your business. A workflow is a great way to reduce human error and make sure no tasks are forgotten.
3. Document Imaging Allows You To Shred Old Paper Documents
If countless boxes filled with old paper documents are beginning to make your office look like an old abandoned warehouse, it’s time to invest in a scanning and imaging service to convert them to digital files.
But, what should you do with your old paper documents?
Well, you could recycle them, however, that might result in a security risk for your business, especially if these documents contain sensitive information. Instead, it’s best to shred them. Not only does shredding eliminate a security threat, but a professional shredding provider will make sure the remnants will be recycled as well.
4. Your Pages Can Be Scanned in Multiple Colors
If you’re worried about your files losing any of their aesthetic appeal when getting scanned, don’t be.
Your pages can be scanned in multiple settings, including:
- Black and White
In fact, other than the fact that they’ll be behind a screen, you’ll barely notice the difference!
5. Document Scanning and Imaging Creates Searchable Files
Arguably the most impressive benefit of a document scanning and imaging service is that it means all of your documents can be converted into searchable files. Just think about that for a second – no more digging through dozens of boxes to find the information you’re looking for.
Simply tap a few keys and your document will appear!
Western Archives – Document Scanning and Imaging Service in Edmonton
Looking for a document scanning and imaging service in Edmonton? Our team has been doing this for years. Please contact us today to learn more!