There comes a point during every year where the mess piling up in your office simply cannot be ignored any longer.
Having a clean office not only makes your business look more professional to clients/customers who pop in from time to time, but it also makes it a much safer space.
If you have clutter everywhere, you risk employees tripping and injuring themselves. That’s why we’ve decided to compile a list of our top 6 office organization tips.
Let’s take a look!
The first step in any big clean up or organization is to spend some time decluttering the space. This could involve removing unused furniture from the office or moving expired documents to storage. It’s very important that you take care of this step before you do anything else.
Once you’ve decluttered your office, you can now begin the reorganization process. This is where you begin to decide where it makes the most sense for you to store your possessions.
During the reorganization process, it’s also a great time to maneuver your office furniture into a new layout. For example, if you have an idea that could make your workspace more efficient, now’s the time!
3. Inform Employees of Changes
It’s also important that you don’t blindside employees by the sudden changes that are going to take place during an office reorganization. The last thing you want is an employee to get upset or angry because one of their possessions was misplaced during the process.
Also, it’s always a good idea to get input from employees before you begin reorganizing because they will often have great ideas on how to make your workplace more productive.
4. Establish a Weekly Cleaning Schedule
It’s also a good idea to put measures in place that keep your office in order after it has been reorganized. The last thing you want to do is to spend countless hours tidying up your office only to have it messy again a week later.
5. Implement a File Management System
One of the largest contributors to office clutter is files and documents related to your business. That’s why it’s always a good idea to implement a file management system in your workplace.
Some businesses take it one step further and even store their documents off-site at a secure storage facility. These will exist in nearly every city. For example, Western Archives runs a purpose-built storage facility in Edmonton.
6. Prioritize Security
Another thing you want to keep in mind when organizing your office is security. For example, are you shredding old documents after they have served their purpose, or are they just scattered throughout the office?
Make sure you take the proper steps to secure your data.
Need Help Decluttering Your Office? Western Archives Can Help!
Western Archives owns a state-of-the-art storage facility in Edmonton that can handle all of your sensitive documents and keep your office clutter-free. They also provide a mobile shredding service where they come right to your office to shred old documents. Contact them today to learn more!