As we continue to improve the technologies we use every day, many business owners are beginning to see how much these new developments can positively affect their businesses and their bottom line.
One of the most prevalent ways technology has boosted small and large businesses alike, is with document storage.
Years ago, office buildings would be half work-space, half storage-space. This was because all documents were printed out on paper and stored just in case they were ever needed in the future.
Fast forward to today, and businesses can now store nearly all of their files digitally, taking up next to no physical space.
But, if you’re still on the fence about electronic record keeping, here are 5 of the top advantages:
1. Saves Money
As the number of people living in the world continues to grow, our resources begin to deplete at a faster rate. For example, every day, the amount of oil, trees, and freshwater available is less than the day before.
As a result, these things are going to steadily become more expensive. This is simply due to basic supply and demand.
Because there are fewer trees to make paper to print your records on, the price of this paper will continue to rise.
Compare this to electronic records, and you can see how your business will be able to save money by taking this route.
2. Saves Time
Not only does printing documents cost money, but it also takes a lot of time. For example, you have to print the documents, then organize them, then put them into storage.
On the other hand, once the document is typed up, electronic records can be stored with a few simple clicks.
3. Eliminates Hassle
With paper documents, you need to assign employees to organize boxes and make sure everything is placed in the right spot. Unfortunately, humans make mistakes and this often results in important documents getting lost.
Electronic documents can help reduce the risk of human error.
4. Protects the Environment
Instead of requiring thousands of pages to be printed each year for your documents, electronic storage requires zero. This can help significantly reduce your business’s carbon footprint.
When digital technology first made its way into the business world, many people were concerned with security. Since then, however, great strides have been made in electronic storage security.
In fact, some would argue that digital storage is now much safer than physical storage.
Also, it eliminates the risk of losing documents due to things like fires or floods.
Switch to Electronic Record Storage With Western Archives
Western Archives provides a range of electronic records management services including storage, scanning, and more. In order to see how they can help you keep your documents safe, contact them today!