Still lugging around boxes filled to the brim with your company’s important documents and records? There are a number of benefits that can be realized by having your documents scanned and kept on a digital file instead. Let’s take a look!
Clears up space in the workplace – tired of having stacks of paper piled dangerously high on every surface in your office? Digitizing your records can help eliminate this problem. In fact, after your documents have been securely scanned and imaged, you require no space at all for storage! Now your office can be used for what it was meant for – work.
You’re not the only one who will appreciate this new-found space. Your employees will be much more productive now that they don’t have to sort through endless amounts of paperwork every day. Also, this will eliminate a safety hazard as your office will be less cluttered and people will be less likely to trip over those boxes of documents sprawled out in the most inconvenient places in your office.
Improves security – when all your company records are stored on thousands of pages of paper, it’s impossible to know where everything is at one time. And if you don’t know where everything is, it can get lost, or worse, fall into the wrong hands.
Also, if something were to happen to these records, there’s no way they can be replaced. Flood, fire, and pests have been known to be the catalysts of such issues in the past.
However, if this information is digitized, you’ll have the peace of mind knowing where all your documents are at all times, and there will be virtually no risk of losing this data.
Saves Time – it takes a fraction of the amount of time to locate a digital record compared to physical records. In fact, you can find anything you’re looking for in just a couple of clicks! This will save you and your employees countless hours spent traveling to and from your file room and sorting through documents.
If for whatever reason you really do need to print out a copy of a certain document, you can do that too!
Looking For a Document Imaging and Scanning Company in Edmonton?
At Western Archives, we understand that it’s difficult to finally make the jump from physical to digital records. We’ll walk you through our entire process and explain exactly how we ensure the process is as secure as possible.
Throughout every step, you’ll have access to any document you need. When we’re done, you’ll be able to save your files in a number of different formats including PDF, JPEG, or TIFF.
Contact us today to learn how you can benefit from our imaging and scanning service!