When searching for a place to store all of your sensitive information, it is critical that you make a few important considerations. You need to know that the facility in question is prepared to keep your documents safe, secure, and protected. Here are 3 things to look for in a document storage facility.
- Top-tier Security
Security is important for any storage facility. But for a facility that houses the sensitive documents of several companies, it is even more critical. The document storage facility you select should make the security of your business’s documents their top priority. Failing to do so can result in the following problems:
- Legal issues – if your documents somehow make it into the wrong hands, the resulting backlash can cripple your business. Depending on the information that was taken, you might be in for an expensive legal battle that could potentially stretch on for years.
- Intellectual theft – sensitive documents often include plans, patents, and ideas that are highly relevant to your business. If these documents were to fall into the hands of your competitors or criminals, you run the risk of losing business.
- Publicity nightmares – not only can the information that has been stolen pose a threat to your business but so can the public’s response to this unfortunate circumstance. If it is discovered that your sensitive documents have been stolen, it can result in a lot of embarrassment and headache for your company.
- Protection from Nature
Along with theft, the document storage company you select should have a facility that protects your documents from the natural elements. For example, fire, flood, insects, rodents, mould, and a number of other natural things can cause your documents to be destroyed.
In order to avoid this, the facility you select to do business with must have proper measures in place to prevent these things from happening.
These measures include things like regular maintenance, proper alarm systems, moisture/humidity control, among other protective protocols.
- Organizational Systems
Sometimes, document loss can be just as bad as document theft. For that reason, the document storage facility you entrust with your sensitive information needs to have organizational systems in place that make it easy to find your individual documents.
These measures should include a proper filing system, labelling, shelving, and regular inventory check ups.
Looking for a secure facility to store your sensitive documents?
Western Archives is the best choice for Edmonton businesses looking to store their sensitive information. Their top of the line facility can serve the needs of businesses, big or small, and help you rest assured that your data will be protected!
Contact them today to learn more.
