Let’s get back to the basics! What does archiving service entail and is it something your business needs? Read on to learn more.
Data security is a sensitive topic. Any information about a client or employee demands a safe and secure setup, upholding all regulations. And when this information has been utilized for the purpose it was collected for, it has to be archived. Depending on the type of data, the archiving services provided include digital and physical archiving services. With all the different types of data and archiving services we have, it is better to know what service to approach.
Digital archiving includes online storage services, hard drive disposition, electronic device shredding and recycling. Simply deleting the file on a computer does not mean that the data has been completely wiped off the face of the earth. Device shredding not only makes the data unrecoverable but also rids you of the unnecessary devices.
Even in the current age of technology, data is commonly collected and kept as a hardcopy for records. Many companies keep their data in physical form in the archives departments, such as libraries, universities, banks, government agencies, and non-government agencies.
Physical archiving services include off-site, secured storage facilities and digital conversion of documents when there is the need for preserving the information with simultaneous ridding of clutter. Plus paper is not a long-lasting medium, so it is converted to digital form when long-term records keeping is anticipated.
Physical archiving also includes document-shredding services. These services provide complete and secure disposal of sensitive data while contributing to declutter the office space. Shredding services are available on-site and off-site.
On-site services are scheduled at regular intervals, or as a single-time super-cleaning event, making use of portable shredding devices. These are usually meant for immediate and witnessed destruction of materials.
Off-site services have heavy-duty machines that work to destroy high-volume documents at a faster rate. Since these are less handy, documents are moved to the shredding site under strict security, yet it’s much cheaper than the on-site version.
Looking for Document Storage in Edmonton? Western Archives Has You Covered
If you’re looking to move your important documents to an offsite storage facility, look no further than Western Archives. We own and operate one of the largest storage facilities in Edmonton which features 24/7 security and efficient filing systems. Please contact us today to learn more about how we can keep your documents safe!