Trying to decide the best way to store your company’s documents can be a tricky task. Should you make the switch to digital storage? Or, perhaps you would prefer sticking to tried-and-true paper record storage.
Of course, regardless of which option you choose, you want to make sure your documents are kept safe and protected.
In this post, we’ll discuss a way you can free up space in your office while keeping all of your important documents and records by implementing a scan and shred policy.
What is Document Scanning and its Benefits?
Document scanning involves transferring paper records to records that can be stored digitally.
Not only does this help reduce space and clutter in the workplace, but it also protects your company’s sensitive information from things like fire or flood that would otherwise destroy paper documents.
Additionally, making the switch to digital document storage helps protect the environment because less paper is needed to store your records.
What is Paper Shredding and its Benefits?
Paper shredding is a safe and environmentally friendly strategy for disposing of old documents.
Usually, companies that provide this service will have equipment that uses cross-cut technology – meaning that the resulting shreds of paper cannot be pieced back together.
This provides business owners with the peace of mind that comes from knowing that their sensitive information has been destroyed and cannot be recovered by criminals or other parties for nefarious purposes.
Why are Scanning and Shredding So Effective When Used Together?
Using scanning and shredding together can be a very effective strategy for managing your business’s document storage and destruction.
As mentioned earlier, it helps reduce clutter in the workplace and provides a secure alternative to the traditional practice of storing all your paper records in boxes.
Here’s a general overview of how the process works:
- Get in touch with a team of experienced and knowledgeable imaging specialists.
- The specialists will then assess your documents, repairing any rips, tears, or imperfections.
- Pages will be scanned (multiple options – black & white, color, greyscale)
- Documents will be saved (PDF, TIFF, JPEG)
- Documents then go through a quality assurance process.
- Files will be delivered in your choice of format (CD/DVD, USB. etc…)
- Your old paper documents will be shredded and recycled.
And that’s it! Now all those pesky paper files have been removed from your office and your documents are stored as digital files you can access at any time.
Shredding and Scanning Services in Edmonton
If you’re looking for a document scanning or shredding service in Edmonton, look no further than Western Archives. Their team of staff has been helping businesses manage their paper shredding and digital document storage needs for several years.
Not ready to make the jump to digital storage?
That’s alright! Western Archives also has a state-of-the-art storage facility that you can use to store all of your paper documents. They even provide 24/7 security!
Contact them today to learn how they can help with all of your document storage and destruction needs.